Your information
Privacy notice
How we collect, use and protect the personal information of participants and their families — in plain language, with the legal references alongside.
Who is responsible for your data
The data controller is A.P.S. Into the Wilderness Italia, Via Asilo 14, Arco (TN), Italia. Email info@intothewilderness.eu or call +39 345 877 6918 to reach us about anything on this page.
This notice was last updated in November 2026.
What information we collect
Account and contact details
- Your name, email address, phone number and password when you create a family account.
- For each camper: name, birth date and place, residence address, and the contact details of a parent or guardian for minors.
- Any dietary, access or language needs you choose to tell us about.
Health information
- The Health History / Consent Form: medical conditions, allergies, medication, vaccinations, insurance details and a physician's evaluation when supplied.
- This is sensitive personal data. We only ask for it because it is needed to keep participants safe on trips.
Membership and payment records
- Signed membership forms, the €10 membership fee and its expiry, bank transfers you report to us, and trip payments.
- Copies of forms you print, sign and upload to a registration.
Photos and videos
- Photographs or video of a participant, taken during our activities or supplied by you.
- We publish these only where you have given a separate, optional consent, and you can withdraw that consent at any time.
Information from using the website
- Your language choice, saved in your own browser so the site remembers whether you prefer English or Italian.
- Basic technical records needed to run and secure the site, such as sign-in attempts.
What we do not collect
- We do not sell your data, and we do not run advertising trackers or advertising cookies on this site.
- We do not store card details — online giving is handled by our payment partner, and trip payment is by bank transfer.
Why we use your information
To create your account and keep it running
Necessary to take steps before and then perform the contract of membership and participation (art. 6.1.b GDPR).
To register a camper on a trip, plan the trip and keep participants safe
Necessary for the contract, and for protecting vital interests where medical information must be read in an emergency (art. 6.1.b and 6.1.d GDPR).
To read health information and hold signed forms
Carried out with your explicit consent to process sensitive data (art. 9.2.a GDPR), given when you tick the consent box and sign.
To confirm and record payments, and to keep accounting records
Necessary for the contract and to comply with legal obligations on the association's books (art. 6.1.b and 6.1.c GDPR).
To publish photographs of a participant
With your separate, freely given consent, which can be withdrawn at any time by writing to us (art. 6.1.a GDPR).
To answer questions and to handle a request about your rights
Necessary to comply with a legal obligation and to answer you (art. 6.1.c GDPR).
Without the information marked as required in a form, we cannot complete a membership or a registration. Everything else is optional.
Who your information is shared with
Inside the association: only staff accounts we have invited can open registrations, and each staff member sees only what their role needs. Health information is not shown to other families.
Outside the association: the companies that host our website and database, store our files, deliver our email, and hold our membership records. They act on our instructions and cannot use your data for their own purposes.
We never sell your information, and we do not pass it to advertisers.
Some of these providers process data outside the European Union. Where they do, the transfer is covered by the standard contractual clauses and other safeguards required by the GDPR.
We may also disclose information where the law requires it, for example to public authorities responding to an emergency or making a lawful request.
How long we keep your information
Account, camper and trip records are kept while your account is open and afterwards for as long as the association must keep them for accounting, tax and liability purposes — normally several years after the last trip.
Health information is kept for the same period because the association must be able to show what was declared at the time of an activity.
Photographs published with consent are kept until you ask us to remove them. Withdraw consent by email and we will take them down from our own channels.
When you ask us to delete a camper profile that has no current trip, we remove it from your account view and from the site's active records, while the association retains the historical record it is required to keep.
Your rights
You can ask us at any time to:
- see what personal data we hold about you or your child (access);
- have anything incorrect corrected (rectification);
- have data deleted where there is no legal reason to keep it (erasure);
- limit how we use it while a dispute or request is being settled (restriction);
- receive a copy of the data you gave us, in a usable electronic format (portability);
- object to processing based on our legitimate interest, and withdraw any consent you gave, such as consent to publish photographs.
To exercise any of these rights, write to info@intothewilderness.eu. We answer within one month, and we may need to confirm who you are first. For a minor, a parent or guardian makes the request.
If you are not satisfied with how we handle a request, you can complain to the Italian data protection authority, the Garante per la protezione dei dati personali, at www.garanteprivacy.it.
Children
Information about a minor is collected from a parent or legal guardian, who signs the membership and health forms on the child's behalf. We do not knowingly collect a child's data other than through the family account of the adult responsible for them.
How we protect your information
The site is served over HTTPS. Passwords are stored in a hashed form, never as plain text. Signed forms, health documents and photographs sit in private storage that only the owning family and staff accounts can open — they are not published and cannot be found by guessing a web address.
Access is controlled by role: a family sees only its own campers and registrations; staff see trip records; only administrators can change staff access. The database is backed up daily.
No system is perfectly secure. If a breach ever affects your personal data and the law requires us to tell you, we will contact you without undue delay.
Cookies and your language choice
This site does not set advertising or tracking cookies. Your English or Italian preference is saved in your browser and stays on your device; clearing your browser storage removes it and the site returns to English.
Contact us about privacy
For any question about this notice, or to make a request about your data, email info@intothewilderness.eu, write to Via Asilo 14, Arco (TN), Italia, or call +39 345 877 6918.
You can also follow the association on Instagram at @intothewilderness.europe, but please use email for anything involving personal data.